What is Stone’s Throw Condominium Association?

Stone’s Throw Condominium Association (STCA), is, incorporated, non-profit homeowners’ association (HOA), is a legal entity created for the purpose of developing, maintaining, and managing Stone’s Throw Condominiums. We are comprised of ten (10) building with a total of 80 units.

Stone’s Throw is an FHA Certified Property.

A homeowner’s association is when all the homeowners in a neighborhood communally share ownership of the neighborhood grounds. The roads, the lots, the parks, and the shared amenities all belong communally to the homeowners. Each homeowner has a vote and a responsibility to uphold the agreed rules of the community.

Each homeowner also pays a portion of the costs to maintain the shared spaces and manage the community. The types of things shared in cost and benefit by HOA homeowners include pools, playgrounds, holiday parties, seasonal programs, fitness centers, and sports courts. Of course, neither would be affordable for one homeowner to build, but when everyone shares the costs and benefits in the neighborhood, both become affordable.

What is the Purpose and Powers of STCA?

As per article III, the association … is formed so to provide for the maintenance, preservation and architectural control of the units and the common areas and facilities within that certain condominium know as STONE’S THROW CONDOMINIUMS, and to promote the health, safety and welfare of the residents within said condominium.

What do you mean by FHA certified?

FHA Certification is the method used by HUD (the Department of Housing and Urban Development) to ensure that Condominium Complexes meet detailed criteria to ensure that they are financially stable and managed properly. HUD uses the certification process as a risk management tool to reduce the probability of foreclosures on FHA insured loans on condominiums. This new “FHA Approval Process” is a detailed and extensive review of the Condominium Projects legal documents, financials, and overall health of the community. The association has been certified since 2009.

FHA Certification benefits the entire community, even if there is only one unit up for sale.  This means that in the future an FHA Loan can be assumed (including the interest rate) by a new buyer. With interest rates at an all-time low, this is a very valuable asset to our HOA community and will increase the value of units throughout the community. The financial health (certification) of the association is a testament that the Board is managing the Association and finances in the correct manner.

Re-certify for FHA approval every three years. The last re-certification for our community was in June 2023. The board submitted for recertification to the Federal Government ( FHA) and was approved until June 26, 2026. Recertification paperwork is sent in six months before it lapses. The next application to decertify should in in January 2026.

What are FHA Approval Requirements?

To get approval, a condo development must meet the following FHA requirements:

• • The property is required to be fully completed.
  • The property and units must be insured for hazard, flood, liability and other insurance required by state law and HUD-accepted.
  • At least ten percent (10%) of the homeowner’s association (HOA) budget must be in a cash reserve.
  • There can be no more than fifteen (15%) percent of units that are 60+ days delinquent in their HOA dues.
  • No more than fifty (50%) percent of units can be investor-owned or used as rentals. [Rockethomes.com]

Where can I look up the FHA certification?

You can view/pull up the certification on the government website hud.gov

https://entp.hud.gov/idapp/html/condlook.cfm

(In the above link, Enter Zip code 35806 and then select “send”)

Tip : As of July 2021, only twenty-five percent ( 25%) off all the condominiums in Huntsville are FHA certified.

Who is a member of STCA?

Each and every homeowner (on the deed) is a member of STCA.  Membership is both automatic and mandatory as a homeowner.

Purchasers of units at Stones Throw Condominiums (STCA) shall automatically become members of the Association and shall remain members thereof so long as they own such unit.  The Association membership of each owner shall be appurtenant to the condominium unit giving rise to such membership, and shall not be assigned, transferred, pledged, conveyed or alienated in any way except upon the transfer of title to said condominium and then only to the transferee of title to said condominium unit.  Any transfer of title to a condominium shall operate automatically to transfer the membership in the Association appurtenant thereto to the new owner thereof.  Any first mortgage who obtains title to a unit by foreclosure or deed in lieu of foreclosure shall be deemed to be the transferee of title for purposes of this section.

Can someone refuse to be part of the HOA.

Generally speaking, there is no way around it. Membership must be taken seriously, rules must be followed, and dues must be paid. If you buy a home in a neighborhood that already has an established HOA, you must join as a condition of purchasing the new condo. If you are renter, you are obligate to follow almost all the rules and regulations that have been established.

Do You Have to Pay HOA Fees Even If You Don’t Use the Common Areas?

Yes, homeowners within the HOA are generally required to pay HOA fees regardless of their usage of the common areas. These fees help maintain and improve the overall community and its amenities for everyone’s benefit.

Who operates STCA?

The STCA Board of Directors is given the authority to enforce the association by-laws, and to manage the amenities of our community as defined in those by-laws.

The Board of Directors, a 100% voluntary group of homeowners, are elected annually by fellow homeowners during our town hall meetings.  The STCA Board of Directors is gathered together to help protect our property values, and to enhance our sense of community.  A growing number of neighborhoods in Huntsville have an HOA like STCA.  STCA is subject to the statutes that govern homeowners’ associations.

What is the physical address of the Stones Throw HOA.

1003 Stones Throw Dr NW

Huntsville, AL 35806

DO NOT MAIL PAYMENT CHECKS TO THIS ADDRESS

Where do I mail my physical checks?

Please go to https://stonesthrow.org/documents/ and review the LOCKBOX MEMO.

Who are the STCA Board of Directors?

The STCA board is comprised of volunteer residents, elected annually by fellow homeowners during our town hall meetings:

• • (President)
  • (Vice-president)
  • (Secretary)
  • (Treasurer)
  • (Member at large 1)
  • (Member at large 2)
  • (Member at large 3)
  • (Accountant)

To email any of the members above, please use @stonesthrow.org. For example, the (president) email is president@stonesthrow.org

For more information regarding duties of Board Members, please review Article V of the bylaws located on their website. A list of names is located on all the mailboxes in the association.

What are the Fiduciary Obligation as an HOA Board Member?

In general, corporate law gives board members of a nonprofit corporation the fiduciary duty to the other members of the HOA (all the other homeowners). In practice, this means that HOA board members must:

• • act in good faith
  • act in the best interests of the HOA as a whole (and avoid any conflict of interests)
  • be informed prior to acting
  • not take any actions without proper authority, and
  • not take negligent, or willfully harmful actions.

A board member’s fiduciary duties involve three basic components:

• • the duty of care
  • the duty of loyalty, and
  • the duty to act within the scope of its authority.

Additionally, an HOA board member must protect members’ confidentiality, and not divulge information provided in confidence.

What are the Covenants, Conditions, and Restrictions (CC&R)?

The Covenants, Conditions, and Restrictions (CC&R) document outlines the rules for community members, such as how they maintain the windows, doors and what they can, and cannot, do in public inside the community.

The HOA’s rules operate much like a contract between the HOA and each individual member-homeowner. Any breach of the contract could be grounds for legal action. One of the remedies available to the HOA for the homeowner’s breach of the HOA rules is foreclosure against the homeowner’s property.

What are HOA Board Powers

HOA board members have various powers under the development’s governing documents. These include the following:

• • The authority to assess and collect periodic dues from each homeowner to pay for the budget.
  • The authority to levy special assessments for items outside the budget—for example, to pay for unforeseen repairs needed to the clubhouse roof after a huge storm.
  • The power to adopt rules and regulations.
  • Enforcement powers, such as the right to assess fees for delinquent dues or for rule violations.
  • Authorize the President to enter into contracts.

Are there any additional duties that the President performs?

As per the bylaws, The President shall be the Chief Executive Office of the Association. As such he/she is required to do the following to ensure the financial health of the Association as required by article III;

• • Sign for Loans that the Association may take out.
  • Qualify and Obtain a Bank Card (Debit) to be used solely for Association purchases.
  • Sign off on Taxes at the end of the Year.
  • File Liens on a property as advised by the Association Accountant/Treasurer.
  • Attend Court proceeding, if needed as advised by the Association Lawyer.
  • Protect members’ confidentiality.
  • Attempt to resolve disputes.
  • Meeting contractor and scheduling repairs.
  • Other duties deemed necessary.

How do I contact the STCA board?

You may call or send a text message to:

(256) 829-8563 (you may remain anonymous when no reply is requested)

• • • The BEST way to reach the board is via the Payhoa portal if you have a complaint or work order. Once you log in to the portal, go to the the “requests” section or button.

or

• • • Email your questions to the board at the email provided above.

or

• • • Mail your questions to (do not mail checks to this address):
      Stones Throw Condominiums Association
      1003 Stones Throw Lane NW
      Huntsville, Alabama  35806-3523

A community drop mail box (burgundy/reddish) is located next to the residential mail boxes across from the pool near the clubhouse, beside the community trash receptacle.

Can I vote for board members using this website?

Unfortunately, not at this time.  If voting is available through the website in the future, the board will notify each homeowner.

When are our town hall meetings, and where are they held?

The association regularly schedules town hall meetings, and notifies each homeowner before the meeting.  The meetings are usually held in the clubhouse located beside our pool.

Can the board exclude unit owners from meetings?

The law allows the board to exclude or restrict attendance at meetings dealing with certain matters, such as litigation, personnel actions, contract negotiations or any matter the disclosure of which would constitute an unwarranted invasion of individual privacy. However, even though the discussion may be private, the formal action must be voted on publicly at a properly noticed open meeting. The board cannot exclude a unit owner from an open meeting because the owner has been determined to be an owner ‘not in good standing.’

How do I join the website’s email mailing list?

Navigate to (or click) the link below, enter your email address, then click “subscribe”:

https://www.stonesthrow.org/email-subscribe/

(You will need to check your email or junk mail to confirm joining the list)

Do I have to be a board member to contribute to our community?

Absolutely not!  There are opportunities to join various committees that handle the development of community activities.  If you have a specific area of interest, or an issue of personal concern (holiday decorations, community parties and gatherings, other improvement ideas), and would like to volunteer to help make a difference, please contact the association.

 May I bring a visitor to our town hall meetings?

Of course, visitors are welcome.  Even though our town hall meetings are organized for homeowners, STCA will not prevent visitors from attending.  As per the bylaws, visitors not acting as proxies may NOT participate during the meeting, and may be asked to step outside during financial discussions.  

By contacting the board in advance, arrangements can be made for approved guest speakers to be invited to our town hall meetings to share information on a variety of topics.

 What is a proxy?

A proxy is an individual appointed to act or vote on behalf of a homeowner by representing them at our town hall meetings.  The board must be notified in advance by the homeowner that a proxy will be attending the town hall meeting to act on behalf of the homeowner, in order to prevent any potential for misrepresentation.

Am I entitled to copies of meeting minutes and how do I obtain a copy of them?

You are entitled to minutes from open meetings. The association is responsible for ensuring copies of minutes of open meetings are available to unit owners prior to the next open meeting. Minutes may be stamped as “Draft” because they are not yet approved until after formal action at a subsequent meeting. Associations are not obligated to mail minutes to owners. There is nothing in the law the Agency enforces that compels the board to provide owners with minutes of executive sessions, annual meetings, or election meetings. However, if the association’s governing documents require that owners be provided with copies of minutes of executive sessions, annual or election meetings and the association does not provide them, the Agency does not have the authority to compel the board to comply with the association’s governing documents.

All minutes are send to homeowners via payhoa portal. Previous minutes are available on the documents section of the portal.

You must have an an account to view any documents.

 Who do I call in an emergency?

In cases of fire, or when ambulance or Huntsville police are needed immediately, please dial:

911 (emergency services)

For an electric outage, natural gas leak, or an outside water leak:

(256) 535-4448 (Huntsville Utilities)

In case of storm damage, downed tree limbs, a neighbor plumbing issue affecting your unit, or roof leaks:

(256) 829-8563 (STCA voice mail or Text Messaging)

I would like a tree cut or limbs removed.

Persons who believe a tree in a common area requires maintenance or removal should  submit a request on the contacts us link. The request will be forwarded to the Board for investigation and recommendation. Consideration for tree maintenance requests will follow this order of priority: (a) threats to health or safety of residents, (b) threats to structures and personal property, (c) threats to health of trees, and (d) aesthetic preferences.

Trimming may be performed by maintenance, the landscape company, or an arborist depending on branch height and extent of pruning necessary.

If I see something or someone suspicious in our community, what should I do, and who should I call?

Call the Huntsville police department’s non-emergency number to report any suspicious activity.  This number can also be used any time police assistance is needed and there’s not an emergency:

(256) 722-7100 (Huntsville police non-emergency)

         You can request to stay anonymous.

Please also call or email STCA so the board is aware of the suspicious activity. You can request to stay anonymous

(256) 829-8563 (STCA voice mail)

 president@stonesthrow.org (email)

 You can request to stay anonymous.

What are by-laws, and how do I get a copy?

STCA by-laws are a set of rules and guidelines regarding the operation of Stone’s Throw Condominiums, which are in turn regulated by Alabama Uniform Condominium Act. The by-laws include homeowner responsibilities, along with policies and procedures followed by the Board of Directors involved with the successful operation of Stone’s Throw Condominiums. 

All new homeowners are provided a copy of the bylaws after they purchase a unit. Any additional/replacement copies may be purchased for thirty- dollars ($30.00)

The by-laws are also available in PDF format for informational under documents.

Can I rent or lease my home?

Yes.  Anyone renting or leasing a home in the community is bound by all of the same covenants and rules that apply to homeowners, in order to ensure that all homeowners are protected from the actions, or inactions, of tenants that may be renting or leasing a home.  If you lease your unit, you must provide a tenant lease and contact information, as prescribed by the bylaws. Please review the bylaws for full details. A

Are Airbnb, VRBO or Short term rentals allowed?

ABSOLUTLEY NOT.

At the advice of the Association lawyer, such a rental would be in direct violation of the bylaws “No business of any type or office relating to a business shall be permitted to exist on the condominium property.” Entire units may be leased, provided the occupancy is only by the lessee and his family. The respective “family units” shall not be rented by the owners thereof for any period less than thirty (30) days. Per the bylaws, Section 26, covered under section A it notes “the condominium property shall be used only for single-family residences, and for the furnishing of services and facilities herein provided for the enjoyment of such residences.

In addition, each of the units shall be occupied only by a single family and its guests as a residence and for no other purposes. In addition to this, under section G, “Business Activities, it states that “No business of any type or office relating to a business shall be permitted to exist on the condominium property.”  Moreover, as it relates to leasing the bylaws are explicit regarding leasing. Section “I” notes clearly that entire units may be leased, provided the occupancy is only by the lessee and his family. The respective “family units” shall not be rented by the owners thereof for any period less than thirty (30) days. Copies of all leases shall be deposited with the Association by the unit owner. Other than the foregoing obligations, the owners of the respective “family units” shall have the absolute right to lease the same provided that said lease is made subject to the covenants and restrictions contained in this Declaration and further subject to the By-Laws and Regulatory Agreement attached hereto. All leases must be in written form and a copy of the same furnished to the Association.

Lastly, when a property becomes a short-term-rental business, much like a hotel or bed and breakfast, it is no longer a residential use, but rather a commercial one. It would be difficult to know who was coming in and out of a short term rental and therefore security concerns would be an issue.

What should I expect when buying, selling renting a condo?

Selling – When selling a condo;

• • Your financial institution will contact the Association Accountant in order to get pertinent information regarding the unit being sold. The association accountant or Treasurer will provide the balance of any dues or assessments that are not current.
  • If you have any dues that are owed, all payments must be paid in full.
  • If there is a lien on the property, all balances must be paid before the association can remove the lien.
  • Return the pool key or fobs to the Association; place in the mailbox with your name on in (envelope) – fee for replacement my be required.
  • A reasonable fee may be required to complete /research documents – Questionnaire.
  • All damages ( homeowner responsibility ) must be made e.g. – doors, windows, screens.
  • A reasonable fee may be required to complete /research documents – Questionnaire 

Buying – When buying a condo, remember that;

• • STCA is a covenant restricted association.
  • A two hundred ($200) dollar transfer fee will be required at the time of closing, per the bylaws.
  • Must register on STCA Payhoa.com portal upon move in.

Administrative fees may be applied if we have to track the information down.

Make suer your mailing address is update. The HOA is  not responsible if mail is not delivered )

• • Set up payment of dues to the Association, or the Lockbox see FAQ’s & Lockbox Document.
  • If you have a Pet that is or will grow to be heavier/ above 30lb at maturity, it not allowed in the Association; No exceptions. Please see the Pet & DNA house rules.
  • If you have a pet, you must register the pet and fill the PET & DNA Registration fee; an amount of $150. You have fifteen (15) days to resister. This amount and timeline is stipulated as per the covenants. The form and pet bylaws are located on pg. of “PET BYLAWS & PET DNA POLICY RESOLUTION”. The accountant will bill your unit for the testing via Payhoa
  • Fill in an OWNER & TENANT – INFORMATION FORM “on the association website, and email to the president/board or go to the contact link to submit a request for the link.
  • Adhere to all covenants, restrictions, rules and regulations.
  • Purchase homeowners Insurance ( may be required by your financial institution ).
  • Ensure to complete a full inspection of the exterior of the property, such as balcony, to ensure no damage otherwise repair will fall on the new owner.
  • Most of the documents you will need are on the website, Master Policy, Budget etc and also on PAYHOA however contact the board or accountant for the information.
  • A reasonable fee may be required to complete /research documents – Questionnaire

Renting – When renting a condo; be advised that homeowners/agents ;

• • No pets are allowed for Tenants/guest/ visitor etc. – No exceptions per the bylaws.
  • Fill in an “OWNER & TENANT – INFORMATION FORM” on the association website, and mail the Association.
  • All lease agreements or renewals must be submitted to the HOA by the Owner. Owners shall also submit a “OWNER & TENANT – INFORMATION FORM” to the HOA for each existing tenant/lease, bylaws Section 26.
  • Get a pool key and or fob from your landlord/leasing company.
  • Get a mail box key from your landlord/leasing company. Board does not keep them due to privacy laws.
  • Adhere to all covenants, restrictions, rules and regulations.
  • If an Owner fails to provide the “OWNER & TENANT – INFORMATION FORM” to the HOA as outlined above, the HOA may impose reasonable monetary penalties.
  • Renter should obtain renters insurance.
  • Renters are legally bound to the bylaws and homeowner rules and regulations by virtue of living at STCA.

Landlord / Leasing Agents  – When renting a condo; be advised that you must:

• • NOT allow Tenants to have pets , per the bylaws.
  • Distribute the HOA documents to the tenants.
  • Provide the HOA a copy of the acknowledgement form located on the website.
  • Advise Tenants that they must adhere to all covenants, restrictions, rules and regulations regardless of the lease agreement signed.
  • Provide a Pool / Mailbox key to tenants.
  • Fill in an “OWNER & TENANT – INFORMATION FORM” on the association website and mail the Association or submit via Payhoa.
  • All lease agreements or renewals must be submitted to the HOA by the Owner. Owners shall also submit a “OWNER & TENANT – INFORMATION FORM” to the HOA for each existing tenant/lease, bylaws Section 26.
  • If an Owner fails to provide the “OWNER & TENANT – INFORMATION FORM” to the HOA as outlined above, the HOA may impose reasonable monetary penalties until competed.
  • Renter should obtain renters insurance.

Before or after you move in – Once you purchase  or rent a unit, you will be required to adhere to all covenants and restrictions. While a board member will attempt to contact you once you move in, It will be your sole responsibility register your pet (homeowners only, renters/roommates are not allowed pets ) and to contact the Board so that you are furnished any documents, bylaws, Pet DNA , Pool Keys, Pool rules, Clubhouse documents, Delinquency or other pertinent documents. All these documents are on the association website, under documents. Failure to get a physical copy from the Board is not a valid reason not to adhere to rules and regulations.

How do I view documents on PAYHOA?

Please see the link ; https://payhoa-owner-knowledge-base.groovehq.com/help/viewing-documents

Can I Advertise/place a sign on the window?

The association bylaws prohibit any form of signage, with the exception of open house days only, Real estate signs can be at the entrance of the association and / or directing them to the condo that is for sale during the open house. Signs must be taken down at the end of the showing/open house. No signs in the windows!

What if I am renting a unit?

By renting from a homeowner, a renter is bound by all rules and regulations that a homeowner is covered under.

Renters are not ALLOWED pets as per the bylaws.

Are there any other policies, procedures, rules, or regulations for Stone’s Throw Condominiums?

A list of our House Rules can be found on the website below under documents:

http://www.stonesthrow.org

Comprehensive information governing all homeowner responsibilities and association policies and procedures are located:

http://www.stonesthrow.org

What are the Covenants, Conditions, and Restrictions (CC&R)?

The Covenants, Conditions, and Restrictions (CC&R) document outlines the rules for community members, such as how they maintain the windows, doors and what they can, and cannot, do in public inside the community.

The HOA’s rules operate much like a contract between the HOA and each individual member-homeowner. Any breach of the contract could be grounds for legal action. One of the remedies available to the HOA for the homeowner’s breach of the HOA rules is foreclosure against the homeowner’s property.

Are there rules about noise?

The City of Huntsville observes a noise ordinance which is enforced by the Huntsville police department, along with the noise expectations and guidelines that are outlined in the association by-laws.  You may call the Huntsville police department’s non-emergency number to report any violations and inform the Board , so that we can reach out to the homeowner:

(256) 722-7100 (Huntsville police non-emergency)

Please inform the association once a compliant has been reported to the local police by filing a violation complaint on the PAYHOA portal or as advised.

 If I observe another homeowner who is not in compliance with other by-laws for our community, who do I contact?

If you believe a governing rule has been violated or is about to be violated, please contact the Board via the Payhoa violation portal (  you must login ) or email. Please include dates, times, and detailed information concerning what was observed and who was involved.

Any and all legitimate complaints are investigated and addressed. Your complaint is always anonymous.

 What are association dues?

The STCA association dues are a predetermined fee each homeowner pays for the upkeep of our community. This fee is billed monthly, and annual advance payments are permitted.

The dues for a 2 bedroom are: One hundred and fifty dollars ($195.00) a month.

The dues for a 1 bedroom are: One hundred and thirty-five dollars ($175.00) a month.

How do I pay my association dues?

As Jan 2023, there are new ways to pay the HOA dues. The following are payment options are available when making your monthly, quarterly, semi-annual, or annual assessment payments via www.payhoa.com

*see Payhoa for the most updated rates.

• • MAIL a check with to the address listed below. Ensure the payee ( your name ) condo number on each payment, otherwise payments will not be processed and or returned to mailer.

STONES THROW CONDOMINIUM ASSOCIATION

HOA DUES ONLY

PO Box 981506
West Sacramento, CA 95798

• • Bill Pay through your financial institution from your checking or savings account mailed to the association via the PAYHOA lockbox above.

• • Drop-off – ONLY AS ADVISED and approved.

What is PAYHOA.COM

PayHOA is the single portal where homeowners can make online payments, view payment history, important documents, submit requests, and update contact information. In short, PayHOA makes managing an HOA easy and it leads to happier homeowners that have better visibility and fewer barriers to paying their dues.

Overview video : https://payhoa-kb-05222019.groovehq.com/help/payhoa-overview-video

Homeowner Video – https://payhoa-kb-05222019.groovehq.com/help/homeowner-experience-video

Why did the Board/Homeowners opt for Payhoa.

In an effort to provide more transparency and efficiency, the Board rolled out PayHOA.  This afforded better communication for work orders, reporting violations, and most importantly the payment of HOA dues.  PayHOA enables homeowners to pay by the following options below.   Additionally, it allows members to view they accounts any time they would like, review finances hence reducing delays. Please visit the link below to see features; https://www.payhoa.com/features/

When did STCA stop accepting physical checks?

Effective February 1st 2023, the Stones Throw Condo Association will no longer accept physical paper checks at 1003 Stones Throw Drive (burgundy mailbox). Those physical checks will now be mailed to the PO Box address shown below for remittance processing.

How much does Payhoa cost to the Association.

Please visit www.payhoa.com to see current charges for any organization.

How can I access PAYHOA

There are two ways to gain access;

• • An STCA Payhoa admin has to enter your information and unit number into the portal. An email invite is then sent out from Payhoa for you to accept. After you receive an invite, you prefill all your information which is then subject to final approval and linking to the Condo and unit owner name.
• • A homeowner can self-invite however the information is subject to approval as detailed above.

How do I enter my bank account information online on Payhoa and verify?

Please see ; https://payhoa-kb-05222019.groovehq.com/help/how-to-add-verify-bill-pay-bank-account

Why do I have to enter my banking credentials to add my bank account as a payment method?

You don’t! You can add your bank account with your routing and account number instead! See link for instructions.

https://payhoa-kb-05222019.groovehq.com/help/how-to-pay-using-an-ach-e-check-using-account-and-routing-number

How do I enable autopay oh PAYHOA?

 Login to your account and go to setting.

Please visit https://payhoa-owner-knowledge-base.groovehq.com/help/how-to-enroll-in-auto-pay

I have some questions about Payhoa.com

Please visit the Payhoa FAQ section at https://payhoa-kb-05222019.groovehq.com/help

Is the PAYHOA website secure?

According to PAYHOA, website is secure. Below is a link they provide to share

https://payhoa-kb-05222019.groovehq.com/help/payhoa-security

Can I see a statement of my account on PAYHOA?

Absolutely! Login to your account and go to setting.

To see a statement of your account login to PayHOA > click into your unit > click PDF Statement to download.

How do I up my autopay limit on PAYHOA?

Login to your account and go to setting.

https://payhoa-owner-knowledge-base.groovehq.com/help/how-to-change-autopay-maximum-amount

Can I delete my bank account and add a new payment method on PAYHOA?

Absolutely! See instructions on how to do so!

Login to your account and go to setting or see the link below.

https://payhoa-kb-05222019.groovehq.com/help/how-to-add-or-remove-saved-payment-methods

When do I need to mail my check to the lockbox?

It is incumbent on the homeowners or your financial institution to mail the checks on time so that they arrive and are processed on time. This was effective Feb 1, 2023.

Please be advised that it will be the sole responsibility of the Unit/homeowner to mail the checks on-time so that it arrives by the fifth (5th) of the respective month or for you to contact your financial institution to mail the check to the right address for processing. Make sure to include the name and unit number in the memo line for a timely processing.

What is the address to the Lock Box?

To get this address, please see the “ PHYSICAL CHECKS REMITTANCE –  MAILED TO NEW PO BOX” policy on the HOA website under the documents tab.

What is my check arrives late to the lockbox?

As with any late payment, a late fee will be imposed.

My check bounced, what now?

As advised in the mailout to all homeowners,

1. 1. By opting to mail physical checks you (homeowner) will have your payments processed and cleared using Check Processors Inc. (CPI) services. These checks will be deposited in a Federally Insured Financial Institution (FDIC) and disbursed the next business day in your Homeowners Association Account (HOA)  using an Automated Clearing House (ACH) transfer.
   2. In the event any check is returned to CPI as Non-Sufficient Funds (NSF) or any other reason, the HOA ( STCA ) will be notified via email and the ACH funds will be withdrawn from the HOA account in which they were deposited. All checks returned as NSF will incur a ten-dollar ($10.00) return fee which may be charged back to the Unit/Homeowner.  Additionally, the HOA will bill you an additional twenty-dollar ($20.00) fee for the returned check, if there is an NSF fee added to the HOA account or as advised.
   3. Any bounced checks will be returned to HOA, by PayHOA. We are not responsible for lost checks and the above fees  added to the account.

 When were the dues last raised?

The last time the dues were raised was on Jan 1, 2021. Prior to that it was in Jan 2015.

How do I view documents on PAYHOA?

Please see the link ; https://payhoa-owner-knowledge-base.groovehq.com/help/viewing-documents

 Does the Association have an office?

Unfortunately, we do not have an office. All the Board Members operate from home.

Can I pay my dues through the STCA website or with a credit card?

The website is not currently designed to accept online payments, and STCA does not have a method in place to accept credit card payments at this time.   Payments can be made via the Payhoa portal.

When do I pay my association dues?

Dues (and potential assessments and other fees) are due and payable on the first day of each month and late after the 5^th of each month. You may also elect to pay the dues yearly, semi-annually, or quarterly in advance on the Payhoa portal

What happens if I’m late paying my dues?

In order to keep consistency, as per the bylaws, the Board has adopted the delinquent dues policy to ensure uniformity and equal treatment to and for all homeowners. Failure to pay can and has resulted in liens and or foreclosure of the property. The policy can be located if you click the link below or you may email/mail a request for a hard copy. A cost of $30.00 to reprint the bylaws will be required.

http://www.stonesthrow.org/residents/delinquent/

Who keeps track of the association bank accounts?

A dedicated bank account has been opened for STCA. The Board of Directors is responsible for the collection of dues and potential assessments.  STCA retains an accountant manages the billing, collection of dues, assessments, and to perform any associated accounting and yearly tax filing.

What are assessments?

Occasionally homeowners required to pay a share of common expenses not covered by the monthly association dues, such as large improvement projects, unplanned maintenance expenses, or repairs to the common areas and shared amenities.  These items are voted on by the homeowners and must receive a majority of the votes of the participating homeowners.  You can refer to the Stone’s Throw by-laws for additional information, and to download a PDF copy, click:

http://www.stonesthrow.org/wp-content/documents/Bylaws.pdf

What is the difference between dues and assessments?

• “Dues” are the monthly payments that keep Stones throw functioning. They are designed to cover normal operational costs as well as fund maintenance activities. The dues levels are determined by the board of directors but may not be increased by more than ten (10%) percent a year without a majority vote by the residents.

• “Special assessments” are non-reoccurring special charges that may be needed from time to time as circumstances dictate. For example, if a major repair must be performed immediately, and the cost of the repair is larger than the Associations available funds. All special assessments must be approved by a majority vote within the Association.

When is the last time the Association took out an Assessment?

Occasionally homeowners Assessments are rare the last assessment was for gutters and facia board on 2005. Each homeowner was assessed one thousand and eighty dollars ($1080) for this project.

Has the Association taken out any loans instead of assessments?

To avoid burdening the members with additional assessments, the Board has taken out loans based on projected budgets to make or repair common area elements.

A loan was taken in the past to:

• • Repave the roads.
  • Install a new fence
  • Replace almost of the stairs ( currently processing as of July 2023 )

What do my dues pay for?

A homeowner’s association fee (HOA fee) is an amount of money that must be paid monthly by owners of certain types of residential properties, and HOAs collect these fees to assist with maintaining and improving properties in the association. Among the HOA’s main obligations is to maintain, repair and replace the common areas. Almost every planned community is run by a homeowner’s association (HOA), which is made up of all the owners in the development.

The following are some of the benefits and services that the HOA dues cover:

• • • General liability insurance for the association required for the protection of STCA (Storms, wind or snow damage)
    • Accounting functions for handling STCA finances and by annual certifications, maintaining the bank account, preparation of an annual tax return, routine billing and collection processes and procedures, wages, taxes, and legal fees. A copy of the STCA annual budget is distributed and voted on during the annual town hall meeting.
    • Maintenance of the clubhouse, pool, signage, mechanical replacement and repair, fencing, mowing, edging, landscaping, and general maintenance of common areas.
    • A percentage of the homeowner dues is placed into reserves in order to provide adequate long-term maintenance and upkeep of the property. This also helps reduce the frequency and impact of assessments when they are necessary, as long-term projects are budgeted for in advance.
    • Utilities & water that benefit the community i.e. Power and water service bills for the clubhouse, pool, irrigation, and lighting installed in common areas.
    • A percentage (10%) of the homeowner dues is placed into reserves for recertification purposes. FHA requires this amount to be shown in the annual budget so as to obtain certification.
    • STCA provides Comcast Xfinity Digital Starter cable package only, along with one digital tuner, included with your dues at no additional charge to each homeowner. If you desire, you may order additional services from Xfinity/Comcast such as premium cable channels, telephone service, and/or broadband Internet service, at your cost.
    • Exterior building painting, maintenance and repair, re-roofing, re-paving, and siding maintenance.
    • Refuse (garbage) collection 3 times a week currently; M,  W, S
    • Pest Control – (COOKS) – Pesticides & Rodent Prevention. (see below for details)
    • Website upkeep, printing, copy supplies (paper, ink, mail).
    • Emergency repairs if needed to common elements.
    • Tree removal services, as needed.
    • Security Camera install & upgrades.
    • Lawyer fees / Retailer/ Court Costs.
    • STCA improvements and additions.
    • Termite Bond (MG Pest Control).
    • Internet & Cable – Clubhouse Only – Free Google internet (clubhouse ) of May 2023
    • Professional grass treatment.
    • Bank account maintenance.
    • Association Accountant.
    • Professional law Service.
    • Other, as voted on.
    • Payhoa.com Portal

Who provides pest control for the association?

The Board of Stones Throw Homeowners Association, STCA, has entered into contract with Cooks Pest Control® to perform pest control for the exterior and interior of all buildings in our Association. Spraying will be done, on a bi-monthly basis, on the second last day of the respective month depending on which building you reside in, as detailed below.

The spraying schedule, based on numbered (#) the months of the year, will be as follows;

Cooks Pest Control has informed us that interior spraying may not be needed due to the efficiency of the chemicals creating a barrier inhibiting bugs entering the building. As such, interior spraying will not be automatic, however, a homeowner/resident who has an infestation or would like inside spraying, may call Cooks at the number below to schedule (at no cost) an individual spraying/chemical treatment for the interior of their unit.

In addition to this, in 2021, we added rodent prevention to our services.

For information about the company visit : https://www.cookspest.com/business/business-type/condominiums/

Who repaints and repairs the buildings? Can I do it?

The STCA board of directors solicits bids for repairs to both common areas. Only licensed and bonded contractors are permitted to perform such work. This is both to insure quality and avoid liability issues arising from volunteer labor.

Major maintenance such as repairing stairs and replacing siding often must be deferred until funds are available (occasionally via the quite unpopular special assessment), and there may be a schedule indicting the order in which buildings are to be refurbished. Of course, buildings weather at different rates, so STCA may not be able simply spend their limited maintenance funds on an evenly-distributed building rotation. Emergency repairs are always given priority. Factors such as units that being sold are also taken into account.

What is a property lien?

A lien is a notice attached to your property telling the world that a creditor claims you owe it some money. A lien is typically a public record. It is generally filed with a county records office (for real property) or with a state agency, such as the secretary of state (for cars, boats, office equipment, and the like).

To sell or refinance property, you must have clear title. A lien on your house/ property makes your title unclear. To clear up the title, you must pay off the lien.

What is the Delinquency Dues Policy?

Prompt payment of dues or assessments by all owners is extremely critical to the financial health of the Association and to the enhancement of the property values of our Homes and community. In accordance with the provisions of the Declaration of Covenants of Stone’s Throw Home Owners Association (HOA), The Board of Directors of Stone’s Throw Home Owners Association adopted a standard uniform policy for the handling of all delinquent dues and assessment accounts. This policy was made effective in April 2013.

What if a homeowner does not pay their dues after a lien is placed?

The Board of Directors/HOA has a duty and obligation to the Association members under Articles of Incorporation, Bylaws, and a Declaration of Covenants, Conditions, Restrictions and Easements (CC&R’s), to aggressively pursue collect of an owner/s delinquent dues account by whatever means deemed appropriate in their evaluation of the circumstances surrounding each specific delinquent account. Options available for collection will be primarily retaining of the HOA Attorney to pursue Judgments/Orders against delinquent owner/s and their assets any may/will include, but not be limited to: referral to a Collection Agency; actions in the Small Claims Court; Credit reporting agencies, Foreclosure.

Has the association foreclosed on a property before?

While the Board is willing to work with a homeowner that has had financial difficulties, there has been cases, unfortunately, where the Board had foreclosed on a property in order to protect the interest of the HOA.

What are common areas/elements?

Common areas are shared areas in our community intended for use by the all Stone’s Throw Condominium residents, such as our clubhouse, pool, and parking areas; see Section 5 of the bylaw declaration page.

How can I receive a copy of STCA liability insurance information?

Please contact the Board President or Accountant, in writing, with your request, including which format you would prefer to receive the information (mailed hard copy or email) or go to the website under financials and download it. NOTE: Some financial documents on the website are password protected. In order to obtain the password to open the document, email the association president or call the association phone number and leave a voicemail. The document is updated yearly upon renewal of the insurance policy, in August.

As of April 2022, all insurance policies will be available on the Payhoa.com portal. Login and view the documents folder.

How do I view documents on PAYHOA?

Please see the link ; https://payhoa-owner-knowledge-base.groovehq.com/help/viewing-documents

My Bank/Financial Institution would like my name added to the Insurance Policy.

As per the bylaws, the Association has a master policy to cover all unit. A review of the bylaws section 24B states that the Association fulfills its requirements insurance to provide blanket insurance.  It is therefore not necessary to add a specific homeowner/unit, because the policy covers specific aspects of the building/structure.

In addition, it is NOT possible to add all eighty (80) homeowners and respective properties to the master policy/ insurance declarations/ accord page of the insurance policy when a condo is bought or sold. The association would have to do this every few months or weeks and receive an updated policy, which would not be practical. 

Do I need my own insurance policy?

YES; The Stones Throw Condominium Association (STCA) is covered by a master insurance policy that covers the structures in the complex. This insurance has been in force for many years and is automatically renewed each year. The Association buildings are covered by this policy at all times.

You will still need to obtain your own insurance policy to cover your belongings and the aspects of the unit that you are responsible for. Note that insurance companies may distinguish between “renters” and “condo” insurance policies. You need condo insurance, due to the fact that a renter’s insurance may not cover items such as electrical and HVAC systems.

Renter should obtain renters insurance.

How do I upgrade or add services to my cable television package?

Comcast offers additional programming upgrades that can be billed directly to the homeowner or tenant in addition to what is provided with your association dues. Please visit www.comcast.com or call Comcast for additional information:

1-800-934-6489 (Comcast Xfinity customer service)

Where is the closest Comcast/Xfinity® Office?

The nearest and only office is located at Bridge Street Mall next to the APPLE ® store.

320 The Bridge St Suite 112, Huntsville, AL 35806

Is Fiber available at STCA

YES! As of January 2023, google fiber installation on the property was completed. Each homeowner is responsible for their own Fiber activation and equipment purchase and or rental. The HOA has no affiliation or bulk account services with Google Fiber®. To sign up for their service, please call (833) 813-5283 or visit www.google.com/fiber/mybuilding

Can I install satellite television service?

The installation of satellite television service NOT allowed by on association grounds unless approved in writing by the Board.  Please contact the board for additional information before you order/transfer service.

What Trash service does the HOA use

We use Republic Services Customer Resource as of Feb 2022

What can be thrown in the trash?

ONLY household trash can be thrown in the trashcan. No objects /furniture , toilets, showers, doors etc. Or appliance are allowed or placed by the trash. All trash/ items thrown away have to be in a garbage back or can fit through the door on the side. ALL boxes have to be broken down.

Please DO NOT place trash on the side or in front of the trashcan. Any excess trash should be place behind the mailbox to avoid charges being levied to the association.

Any homeowner/tenants caught leaving trash or objects outside of trash bins will be fined and subject to trash removal fees. Video monitoring in in place.

I am remodeling my home, where do I get rid of the material?

ABSLOUTELY NO remodeling material (sheet rock, furniture, carpet, beds, chairs etc.) can be thrown in the trash due to the limited space. Anyone caught doing it will be accessed a fee so as to hire a third party to dispose of the material. IF you see someone disposing of such material, we encourage you to report the matter, which will be anonymous.  Offenders will be fined one hundred dollars ($100) to clean unapproved contents in or outside the trash container or the amount that the Association if fined for such materials. Please note there are cameras facing the trash area.

When can I use the pool, how do I get my key, and can I invite friends?

Swimmers must be residents of Stone’s Throw Condominiums and their guests.  Residents must accompany guests always, with a maximum of six guests per homeowner are allowed. The pool rules are clearly listed at the pool or can be viewed online. No pets are allowed at or in the pool. For a copy of the rules, please visit the association website and click on the documents tab or http://www.stonesthrow.org or login to the Payhoa.com portal so see PDFs of the copies on the document section.

THERE IS NO LIFEGUARD ON DUTY.  SWIM AT YOUR OWN RISK

• • • No resident or guest under the age of eighteen is permitted in any pool or spa unless supervised by an adult resident. The adult resident will be held responsible for the behavior of all residents and guests that they are supervising.
    • No glass or other breakable material is permitted in any pool area.
    • No food is permitted within the fenced pool areas.
    • No running, shoving, or pushing is permitted.
    • Only clothing sold as swimwear may be worn in the pools or spas. No cutoffs, jeans, thongs, tank tops, or street clothes are permitted.
    • No loud music or noise permitted. Any electronic equipment that emits sound must be used with headsets/earpieces in the pools/common areas.
    • Children in diapers are not allowed in the pools or spas. Suitable “swim diapers” like Swimmers or Water Babies are required.
    • Gates and doors must be closed after entering or leaving the pool areas.
    • ABSOLUTELY No smoking in pool areas.

THERE IS NO LIFEGUARD ON DUTY.  SWIM AT YOUR OWN RISK

When was the pool Gate changed?

The new pool gate was installed in April 2023. Homeowners were advised to pick up the keys at the set dates that were provided. 

I lost my pool key; can I get another one?

If you lose your first key, the cost of obtaining another key ( and or future fob ) will be seventy-five dollars ($75.00).  This covers key duplication cost paid to the company to replace them. Please contact the board at the association via the Payhoa portal in order to obtain a key. You be invoiced on Payhoa.com first before the key is provided. If you are a renter, contact your unit owner or leasing agent.

The cost of the replacement key will be billed to you via the PAYHOA portal and or as advised.  If you have lost your key more than once, the cost to replace it is one hundred dollars ($100.00)

What is the homeowners repair responsibility?

As per Section 13, of the bylaws, labeled “Surfaces,” provides “An owner, however, shall be deemed to own and shall have the exclusive right and duty to repair and maintain, …. all appurtenant installations, including all pipes, ducts, wires, cables and conduits used in connection therewith, for services such as power, light, telephone, sewer, water, heat and air conditioning, whether located in the boundaries of the unit or in common areas, which are for the exclusive use of the unit…” As such the sewer line servicing the any affected units is a private element in a common area subject to the homeowner’s duty to repair.

What is considered a Private Element?

The private elements of the condominium are those reserved and set aside to each unit for the exclusive possession, use and ownership by the owner of such unit.

An owner, however, shall be deemed to own and shall have the exclusive right and duty to repair and maintain, paint, repaint, title, wallpaper or otherwise finish and decorate the surfacing materials of the floors of his unit, and all window screens and  windows and door glass; and all appurtenant installations, including all pipes, ducts, wires, cables and conduits used in connection therewith, for services such as power, light, telephone, sewer, water, heat and air conditioning, whether located in the boundaries of the unit or in common areas, which are for the exclusive use of the unit; and all ceilings and partition (non-load bearing) walls. An owner shall have the exclusive right and duty to wash and keep clean the interior and exterior surfaces of windows and doors bounding his unit. (bylaws).

What property is private, and what’s public?

As a whole, Stones Throw Condominium is private property. It was originally developed as a private community and exempt from certain city codes governing housing density, curbs, sidewalks, lights, street materials, etc. 

As a homeowner, you own your unit and any ground your structure. (The actual details of ownership are complicated, vary by unit type, and are more completely described in the Condominium Declaration & Association bylaws. You do not own the land surrounding your unit, nor any trees residing nearby.

For condominiums with patios, homeowners are responsible for repairing it. The streets and curbs belong to the association, however, and maintaining them is a community obligation. Other private elements that must be maintained by the owners are the clubhouse, pool, wood stairs and landings, fence, grass area in STCA.

It’s important for homeowners to understand that STCA is not responsible for repair and maintenance of unit-dedicated utilities. All homeowners are responsible for the electrical lines, breaker box, and all lines entering your unit. You are also responsible for water lines from the water meter into your unit. You are responsible for the sewer lines from where your line joins the main common line in the roadway. Keep in mind that repairs to electrical, water, and sewer lines can be expensive, especially in case of fire or water damage. Your homeowner insurance policy should provide necessary coverage.

My plumber has told me I need new water line…How can they be run into the unit?

Easements are reserved throughout the condominium property as may be required for utility service in order to adequately server [their] condominium; provided, however, such easements to a unit shall be only in accordance with the plans and specifications for the building or as the buildings are constructed unless approved in writing by the unit owner.

Water lines to individual units are exclusive use items, as per Section 13 of the bylaws, and as such a homeowner is responsible for the repair or replacement of a fault water line. Please note that if the plumber digs the association grounds (common element), the homeowner is responsible for the replacement of any grass, plants, bushes or concrete to the same condition it was before.

Any connection to the building has to be hidden and cannot be visible so as not to change the character of the association. If your contractor digs / saws the pavement / or other work that changes that character of the common grounds/building, a homeowner will be responsible for restoring the affected area as needed and to the satisfaction of the board. This may include but not limited to installing new sod, replacing damages concrete, filling trenches, installing new siding etc.

Each unit owner shall have an easement in common with the owners of all other units to use all pipes, wires, ducts, cables, conduits, public utility lines and other common elements located in any of the other units and serving his unit. For further information as per the bylaw declaration page, paragraph 1- 7

How can I file a work order?

All work orders have to be filed on the PAYHOA portal so that they are visible and trackable for the homeowner and the Board. Pictures, files can be uploaded. Status updates will be made available and ultimately closed once the item is resolved.

Where can I find out the property layout or description?

For an official copy, an interested individual can get a copy from the Madison Court house located in downtown Huntsville. A scanned copy of this document and the respective phases can be found under the documents tab and in the Layout & Phases link.

Does the association have the drawing schematics (electrical/ water/sewer) of the property?

Unfortunately, the board has limited schematics for the association. There are no known records of the wiring, air conditioning or plumbing on any unit. There are plat maps under the documents link.

Can another Unit owner refuse my utilities passing below or above their unit?

NO. A homeowner by provide access to another homeowner that needs to replace/repair their service. As per the bylaws “each unit shall be subject to an easement in favor of the owners of all other units to use the pipes, ducts, cables, wires, conduits, public utility lines and other common elements serving such other units and located in the such unit.” The homeowner needing service must repair any damages done willing fully or by accident in the course of installation of the service. See declaration page, paragraph 7.

What right does the association have to each unit?

As per the bylaw declaration page, paragraph 7, The Association shall have a right of access to each unit to inspect the same, to remove violations therefrom, and to maintain, repair or replace common elements contained therein or elsewhere in any building.

What is considered a common element?

These include but not limited to;

• • • Automobile parking spaces.
    • All outdoor and exterior lights, located on the common area.
    • All foundations, columns, girders, beams, and support of buildings and such component parts of walls, roofs, floors and ceilings as are not located within the units.
    • Lawn areas, landscaping, streets and walkways.
    • Pool, Clubhouse and other amenities.
    • All other parts of the development existing for the common use or necessary to the existence, maintenance and safety of the development.

See the bylaws for a full list, Declarations Paragraph 9.

How do I reserve the clubhouse how much will it cost?

In order to preserve the clubhouse, call/text/email the Board about your intention of reserving it.

The process is first come first served, however, to secure the place you MUST PLACE A DEPOSIT.  A homeowner MUST sign the appropriate paperwork/contracts, make a refundable payment on the PAYHOA portal will be held less than seven (7) days from the reservation date and finally make a walkthrough (before and after). If your dues are not current, the deposit is not refundable and will go towards your balance.

Please review the paperwork for full details and cancellation policies. We strongly encourage you to read the clubhouse rules and requirement under the documents tab at www.stonesthrow.org

The steps to reserve the clubhouse are listed on the clubhouse documents (website): http://www.stonesthrow.org/documents/Clubchouse-Agreement-Effective-2013.pdf.  

PLEASE NOTE that no absolutely NO pool privileges come with the rental of the club house: If you rent the clubhouse, your guests are NOT allowed in the pool area or you forfeit your deposit. NO EXCEPTIONS.  Failure to comply with this rule will result in the forfeiture of deposit and be fined in addition.

Homeowners   : The deposit is one hundred dollars ($100.00), refundable ( you will be billed on Payhoa.com)

Tenants              : The deposit is one hundred and fifty dollars ($150.00) plus a non-refundable twenty-five dollars ($25.00) to defray the cost of the utilities. In this situation, a bankers check or money order will be required.

If the clubhouse contents are left clean and undamaged after the event, and no rules were violated/reported a refund is issued (by check) or may be applied to your dues (if you request).

For all rules and conditions view the application under the documents tab of the website. If you have a balance on your STCA account, a refund will not be provided.

Why cannot I use the second level of the clubhouse?

Due to the age and non-conforming size of the stairs, our insurance company deemed that we would not have it open to the public, due to potential liability. Therefore, NO one, except the Board can access this area. Access to this areas will be a violation requiring forfeiture of your deposit.

Does the Clubhouse have Wi-Fi?

Yes, there is Wi-Fi available in the clubhouse however, at the current time it is used for the video surveillance and connected devices.

Is there a TV in the clubhouse?

Yes, there is a smart  TV available for use in the clubhouse. You are welcome to connect your accounts, such as Disney , Netflix, Hulu etc. should you so desire.

What kind of pet do the bylaws allow / am I allowed to have?

As per the bylaws and the new pet DNA registration the only allowed pets are dogs, cats, small birds and fish. The weight limit for a pet is thirty pounds when fully grown.  There are guidelines and city regulations governing animals, and for cleaning up after your pet/s, and additional expectations in the by-laws.   See the overview at www.stonesthrow.org under documents or login to the Payhoa.com portal so see PDFs of the copied on the document section.

The only exception to this rule may be made in the case of service animals upon approval of the Board of Directors, Section 26 E1.  Absolutely NO other exceptions to the 30-lb. weight limit per pet will be considered.  A homeowner shall be fines $20.00 per day per for up to 30 days, if that animal that is known to exceed this requirement. This fine/amount shall bear the same weight as a special assessment for collection purposes.

Service Animals as per Federal Law under Section 504 of the Rehabilitation Act as auxiliary aids specially trained and utilized by individuals with physical disability and those with vision and hearing impairments. Companion animals are classified under the Americans With Disabilities Act and will be treated as service animals.

Also, the pet policies, homeowner responsibilities & liability are outlined fully in our by-laws, Section 26:

http://www.stonesthrow.org/wp-content/documents/Bylaws.pdf

Also, the Huntsville Pet Ordinances can be found at:

http://www.hsvcity.com/animal/ordinances.php

What is the PET & DNA Registration?

Stone’s Throw Condominiums Association, STCA, prides itself in being a “Pet-Friendly” community.  However, un-scooped dog waste has become a major concern for our community.  Not only is it unsightly, but more importantly, it can be unsafe to other pets, children and the environment.  STCA has tried to manage this problem possible; however, uncollected dog waste has continued to be a problem on the property grounds.

In order to provide a more attractive and healthier living environment for our residents, the Board voted to start a program known as PooPrints. This program allows for the collection of pet Dan that is compared to any uncollected poop in the association and compared with the data base on file.  This program has been determined to be the most accurate and most effective way in reducing and even eliminating un-scooped dog waste from communities around the country and we feel it will significantly help your community.

A copy of the pet registration form is under the documents/pets

 Registering a pet will provide accountability.

Please visit the PET documents for further information. These documents include; PooPrints PROGRAM IMPLEMENTATION and the PET & DNA Registration. Failure or refusal to register within the set time is ground is considered a violation and grounds for fining.

How is the DNA collected?

Registering a dog requires a simple DNA cheek swab. The pet (dog) will be swabbed by the resident/homeowner swab their dog in the presence of Board Member or designated representative. Then, management will type the pet and pet owner info into PooPrints’ online registration system and send the swab to the lab. When the swab has finished processing, the digital DNA record will be stored in the resident’s account in the DNA World Pet Registry. (PooPrints, 2019)

How is the DNA handled?

Dog DNA is collected with a cheek swab performed by the resident. Contrary to popular belief, the genetic material is not from the saliva in the dog’s mouth but the epithelial cells from the dog’s cheek. Once BioPet Laboratories (the parent company of the PooPrints program) receives the DNA swab, it is sent to the lab where the scientists extract the genetic information from the swab in order to create a genetic profile of the pet. The swab containing the original DNA is destroyed once a DNA profile is created. Genetic profiles are electronically stored in the DNA World Pet Registry® for resident and property management. As per their website, PooPrints does not allow the distribution of genetic property to other sources unless directly requested by the canine owner. (PooPrints, 2019)

What is the danger of not picking up after a pet?

Areas where dog waste is prevalent have an elevated risk of rodent infestation, Mice and rats rely on the nutrients and food particles in dog excrement, making high traffic dog areas a breeding ground. Dog waste is the #1 source for rodent’s food in developed areas. A scientific study found twenty (20%) percent of bacteria in contaminated water traced to a canine source. (PooPrints, 2019)

Unscooped dog waste is a pollutant that contributes to water contamination and infection on a nationwide scale. Cities, beaches, parks, and neighborhoods struggle with issues and dangers that dog waste can present. Dog waste is a carrier of whipworms, hookworms, roundworms, tapeworms, parvo, corona and a slew of other diseases leading to serious health concerns like kidney disorders and even blindness. Parasites and other bacteria lurking in pet waste can also directly impact human health. A CDC study estimates that 14% of the United States population has been infected with Toxocara worms found in pet waste at some point in their lifetime. That’s a whopping forty (40) million people. (PooPrints, 2019)

The seventy-seven (77)  million dogs living in the United States produce a sizeable waste footprint – especially when a portion of their owners aren’t picking up. An average pile of dog waste contains twenty three (23)  million fecal coliform bacteria that can easily be washed into local water systems, significantly impacting water quality and the environment. (PooPrints, 2019)

Does PooPrints ® have a website?

Yes, please visit https://www.pooprints.com/

Also, a video is available at – https://youtu.be/EGBDb8Kt7rg

Can a homeowner view their PET DNA profile?

“Each resident registered with PooPrints receives receive a certificate illustrating their dog’s unique genetic markers. This is not to be confused with a breed result. PooPrints is not a breed test, nor is any breed or physical characteristic identified with PooPrints’ DNA service. The certificate that a resident receives simply shows that dog’s unique genetic markers, but no breed information.” (PooPrints, 2019)

Is the DNA profile transferable to another company?

“A PooPrints DNA profile is valid for the lifetime of the pet. All DNA profiles are transferable to other PooPrints’ communities with the click of a button. Some communities may require a DNA Verification swab to ensure the resident still owns the same pet.” (PooPrints, 2019)

What does the Association / PooPrints do with the PET DNA profile once a resident moves out of the community?

When a resident moves out, the community has the option to remove the resident/dog info from the property DNA World Pet Registry account. However, the resident’s account will still exist in the DNA World Pet Registry. Since it will no longer be associated with an account, it will never be tested against dog waste. The profile will only exist so the resident can login to view their dog’s profile, transfer the account to another community, or access any perks or special offers for PooPrints registrants. (PooPrints, 2019)

What is the fine associated with non-compliance of pet pickup?

Any reported incident of non-compliance or DNA evidence leading to a violation of the rules and regulations stated in this resolution will result in a one hundred & fifty-dollar ($150.00) fine for any first-time offense; second time offenders will be charged two hundred and fifty dollars ($250.00); and third time offenders will be charged four hundred dollars ($400) and the loss of pet privileges as per the bylaws.

Failure to pay fines will be place your Association account in delinquency status and will be treated in accordance to the Association Delinquency Policy. The Delinquency Policy can be found on the Association website, www.stonesthrow.org

I was cited/fined by the association for a pet violation do to “not collecting”. Can I contest?

The DNA result are unique and 99.99%, and only match the pet poop tested. Unfortunately, there is no way to contest. (PooPrints, 2019).

Can my guess bring a pet to the association?

ABSOLUTLEY NOT.

Due to liability reasons, health reasons, and bylaws guests are NOT permitted to bring any pets to the association. Failure to adhere to this rule (as per bylaws) will result in an automatic fine as addressed in the PET BYLAWS & PET DNA POLICY RESULUTION. Homeowners or guests or renter CANNOT baby sit pets, for family or friends, in the association. In addition, no housing of rescue animal is allowed. Such violation will be assessed a fine equivalent to an initial noncompliance as noted in section Q.

What is the cost for the PET DNA registration?

All pets which live within the Condo Unit must be registered with the Board of STCA with a one pet registration /DNA analysis fee of one hundred dollars ($100.00) for each pet. This amount may vary from time to time as necessary. This fee is due and payable on or at the time of closing of the property or prior to the renter occupying the premises. The homeowner can also elect to pay it along with their dues, if so agreed by the Board/President.  This onetime fee will be not be pro-rated and must be paid in full before or the time of occupancy and no later than five (5) days of moving into the Association.

Who is liable for the pet?

Any Pet Owner who keeps or maintains any pet upon any portion of the Property shall be deemed to have indemnified and agreed to hold the Association, each unit owner and the Managing Agent free and harmless from any loss, claim or liability of any kind of character whatever arising by any reason of keeping or maintaining such pet within the Condominium.

I have an issue with another homeowner’s pet.

As per the PET policy, we any owner concerned with a pet-related problem should do the following;

Attempt to arrive at a solution to the problem with the pet owner in a courteous and helpful manner.

If personal attempts at a solution fail, then a written complaint should be filed with the association in writing or via the website contact page or Payhoa violation portal. The complaint should document the problem as thoroughly as possible. Documentation should include identification of the pet(s) involved, identification of the owner of the pet, a complete description of the problem or disturbance, and dates and times of disturbances (whenever possible) as well as a brief description of informal attempts to solve the problem.

The Association Board will first attempt to obtain an informal solution to the problem. If such a solution is not possible, the Board of Directors or Covenants Committee, which may initiate enforcement action in accordance with the provisions hereof.   For full details and information, please see the PET & DNA Registration part IV.

If you notice a pet off a leash, lack on non-cleaning by an owner or any other violation, please call ANIMAL CONTROL at 256-883-3788 and give a description of the animal, and if possible, the Condo number. This information will be logged into a database and will show a pattern of violations. All calls are anonymous.

Call the above  numbers listed above for removal of dead animals such as cats or dogs (strays only), raccoons, squirrels, and skunks.

You may also report the issue at the association website, under contact us.

Where do I park my car?

One vehicle can be parked in front of the resident’s building.  Parking for additional vehicles and guests are outlined in the house rules:

http://www.stonesthrow.org/residents/house-rules/

And the related policies governed by our by-laws:

http://www.stonesthrow.org/wp-content/documents/Bylaws.pdf

or login to the Payhoa.com portal so see PDFs of the copies on the document section.

Can I park a recreational or commercial vehicle at the Association?

No boats or trailers shall be placed, parked or left on the grounds of the condominium property without prior written consent of the Board of Directors of the Association. Such vehicles shall be placed, parked or left only in designated areas.

No unit or common area or facility shall be used for commercial activities of any character.

If I have visitors, where do they park?

Two vehicles are allowed to park in front of your building. Additional guests must use the second vehicle parking areas, or park in front of our clubhouse.  For detailed information, and the location of the second vehicle parking areas, please refer to the house rules:

http://www.stonesthrow.org/residents/house-rules/

And the related policies outlined in our by-laws:

http://www.stonesthrow.org/wp-content/documents/Bylaws.pdf

Does the Association have security camera?

Yes, there are numerous cameras recording the premises. They only record public areas.

Can I install private cameras?

Security cameras may be installed within window openings. Cameras may not be directed at other windows or into patios or into private spaces of neighboring units. Security cameras must be white in color. No cameras may be mounted to the building exterior or to patio walls. Video doorbell cameras are permitted

Can I view a recording?

You must have a legitimate reason to review the cameras such as a dispute, suspected theft. If you would like a recording, upon Board approval, you will need to provide a thumb drive so that the video can be downloaded. Any suspected crimes will be reported to the police and available video provided for their use.

How long is the footage kept?

The footage is only available for seven (7) days only. Should you suspect that you will need footage, you must make a request ASAP so that the recording can be saved. The Board does not hold any liability for video that is overwritten or lost.

Who do I call when a street light is out?

We routinely check for lights that have burnt out, but if one is missed, or goes out between regular checks, please contact the Board for maintenance via the maintenance work order request on Payhoa:

I lost my mailbox key, what should I do?

               The Board does NOT keep a copy of any mail box keys.

If you lose your mail box key or fail to get one at closing, you have to contact the POST Office in our area in order for them to assist you to change the lock.  The closest post office is on Wynn Drive.

Due to Federal Privacy laws, the HOA does NOT keep any homeowner mail box keys. Should you need to change the mailbox lock, you (tenant/homeowner) will have to arrange they lock change out with the Wynn Drive Post office (Located at 645 Wynn Drive, 35816) and arrange a time when the mail carrier (USPS) can open the mailbox unit to allow you to change the lock. 

Locks are available at local hardware stores.

Due to Federal Privacy laws the Association (Board) does not have special keys to the mailbox nor does the Board assist in replacing locks.

How old are the building roofs?

The roof of each building was re-shingled in 2010.

Can I place a stand-alone air conditioning unit in the window?

Per the bylaws, No unit owner shall install or cause to be installed window units or wall air conditioning units. Only condenser units tied into an approved system and approved in writing by the Board of Directors of the Association may be placed on the balconies, decks or patios. Failure by the Association to enforce any provision of the governing documents shall in no event be deemed a waiver of the right to do so thereafter.

May I fly an American flag on my home?

Yes, you may fly an American flag from a bracket on your home at any time.  Installation must be approved by the association in advance. The flag cannot be tattered or faded in color.

I would like to hang Christmas light.

A homeowner’s association’s primary function is to maintain the community with the goal of improving property values. Part of maintaining the community is ensuring that the neighborhood retains or enhances its curb appeal. It is natural to want to celebrate with festive cheer during the holiday season. That same enthusiasm can reflect in holiday decorations in the HOA as well. Exterior decorations such as seasonal or holiday decorations shall be limited, modest and unobtrusive and must be removed after the holiday season.

Holiday lights/decorations may be displayed in the patios, decks, and on the entry door. They may not extend to adjacent shrubbery, trees, or common area light poles. Decorations may be hung from balconies above patio areas. Please note;

• • Holidays light can be installed after the Thanksgiving but must be removed by the first 7th of January.
  • Holiday lights must be turned off at 10 p.m. ( use a timer ).
  • No inflatables are allowed on the lawn.
  • No decorations are to have any music or make loud noises.
  • Ensure that the decorations do not pose a fire hazard.
  • No lanterns, candleholders, garden torches or other open flame devices may be hung from the overhead beams, attached to the walls, or placed upon or in the deck/patio areas.

If I want to make changes, additions, or improvements to my unit, what process do I need to follow?

Any changes service must follow the guidelines governed with the by-laws, and plans must be reviewed and receive approval by the board prior to any changes being made.  Please review the bylaws or contact the board for more information/guidance.

I would like to replace my Awning, storm door, main door (exterior) or window.

With any of the four items above, the homeowner is deemed to own and have the exclusive right and duty to repair, clean and maintain. The following requirements are requiring for the replacement of the following detailed items, so as to conform with the bylaws and conform with the architectural components of the association:

• • Door: Must be steel, white 6 panes, no window.  Association is responsible for painting Burgundy color.
  • Storm doors: Full glass, trim must be either cream, black or burgundy.
  • Awning: Can only be burgundy with scalloped edging trimmed in white. Given the outside of the building is Association controlled, permission and approval to install an awning is required. In addition, the Board can require a torn/faded /damaged/weathered awning be repaired/replaced so conform with the association. Awnings must be well maintained, free from dirts\, damage or any growth.
  • Windows: Windows replaced must be replaced with vinyl dual pane windows (not tinted) Trim must be plain (no decoration) and linen in color. Window treatment must be white blinds. Only white curtains are allowed visible from any of the windows. Glass that is cracked must be replaced.
  • Window Screens: These must be installed and NOT torn.

Due to uniformity standard, Window coverings (i.e., drapes, shades, verticals, mini-blinds, woven woods) must be solid white. Coverings must be in good condition and white in color if no binds are installed. Unsightly, dirty, torn or damaged coverings are not permitted. Pattern or print materials are not permitted in windows. No aluminum foil or similar covering, including all types of film, may be applied to glass areas. No type of window shade may be hung from balconies or decks.

In the case of disputes, the Board opinion shall prevail.

If I disagree with a decision made by the board, can I sue the association?

Certainly.  However; keep in mind, suing STCA is essentially suing yourself, since every homeowner is a member.  Also, consider the HOA retains legal counsel at the expense of the association, and if the decision were to favor the association, you will be responsible for attorney’s fees, court costs, filing fees, etc. 

Is the Patio/Deck a Private Element or Common Area?

• PATIOS. The concrete areas commonly known as “patios”, directly to the rear of, adjacent and contiguous to each unit, shall be a private element reserved to the unit to which it lies immediately adjacent to.

• DECK: The decks located directly above the patios described in subparagraph A above, and adjacent and contiguous to each unit, shall be a private element reserved to such unit.

Can I store items on the Deck/Patio?

Chairs for seating are allowed but by no means are these areas allowed to be used for storage. Once informed, a homeowner must comply with removal of items that are deemed to change the character of the association/property.

Can I BBQ on the deck or Patio?

Due to the high risk of fire, as per Article 26L, Barbecuing is absolutely prohibited upon any common area (clubhouse) or facility, balconies, decks, patios or in any units.

Nothing shall be done or maintained in any unit or upon any common area or facility which will increase the rate of insurance on any unit or on the common area or facility, or result in the cancellation thereof, without the prior written approval of the Board of Directors.

What are fine for?

Enforcement of a condominium (“Condo”) or homeowner’s association’s (“HOA”) governing document is one of the most important duties of a board of directors. Associations have numerous tools at their disposal with which to enforce their association’s rules and regulations. One of the most useful of these tools is monetary fines against a homeowner for violation of the association’s governing documents or other rules or regulations.

While the Board does not take pride in fining anyone, imposing fines is a useful and effective way for the Board to enforce its governing documents so that violations are not repeated.

Is there a fine schedule detailing fines due to violation.

As of Jan 2021, the Board is working on this document to outline expectations and uniformity.

What Happens if you don’t agree with HOA rules?

Contact the Board in writing, with the rule that you feel in not fair/valid and what bylaw it may conflict with. The Board will respond after the next meeting. Make sure to provide your email, phone number in the letter.

What is the purpose of a hearing once a second violation is accessed?

Under the law, all condominiums, cooperatives, and homeowners’ associations are subject to basic rules of due process. Although associations have a fiduciary duty to enact and enforce rules to promote health, happiness, and peace of mind of community members, associations, through their body of authority, must act in good faith and offer homeowners fair enforcement procedures. Importantly, the associations’ rules and decision-making must be reasonable and not discriminatory. 

Who cuts the grass and prunes the shrubs? Can I do it?

Upkeep of the lawn, shrubs, and trees is the sole responsibility of the association. Depending on the current landscaping contractor and other factors, pruning, mowing, or weed control may be performed at intervals longer than you would prefer.

What landscaping company does STCA use?

As of 2018 the Board of Stone’s Throw Condominium Association has entered into contract with Mow Hawk Lawn Care from Huntsville, Alabama.  Mow Hawk Lawn Care provides professional lawn care and property maintenance services to ensure our residents have a beautiful property to enjoy.

For information about Mow Hawk Lawn Care, visit: www.mowhawklawncare.com

I am a contractor and would like to work for the association?

Assuming you do not have liability insurance, for and in consideration to be be permitted to perform work or services or provide materials at the direction of Stones Throw Condominium Association Inc (STCA ) on its property or any of the property within any Community Association which it manages, an individual /contractor must sign a waiver liability form. The form can be found in the documents tab.

What is a licensed business required to produce before work is awarded?

• • Proof of Liability Insurance,
  • Business License.
  • Tax information for Form 1099
  • Must be authorized to work within the continental USA.
  • Sign a Waiver, found on the website.

When did the Association win a Beautification Award?

The award was won in 2017 after a assessment to the beautify and maintenance of the associating grounds.

More information can be found at the Huntsville Beatification website  at the link below.

https://sites.google.com/site/huntsvillebeautificationboard/bylaws

What if I found an answer that was not clear or contradictory to the bylaws?

Should a contradiction be found/notices within this questionnaire, the official governing rules/bylaws shall prevail. The association reserves the right to change, amended, delete this question and answer for at any time or if made aware of such errors.

Typically, the documents that are included in this hierarchy are:

• • Federal, State, and Local Laws
  • Declaration of Covenants, Conditions, and Restrictions (CC&Rs)
  • HOA Articles of Incorporation
  • Association Bylaws
  • Association Operating Rules & Regulations.

How can I charge my electric vehicle?

Unfortunately, the association does not have a electric vehicle charging station (“EVCS” or “station”).

Due to liability, No person is permitted to run electrical cords to or from vehicles parked in the unit owner’s parking space in order to power such vehicles.

Can the HOA tow my vehicle?

If notices of violations are sent out and not heeded to, a final registered letter will be sent out and towing will be effective any time after the letter is received or as advised?

If the vehicle is abandoned, towing of the such vehicles is subject at any time.

Can I request and addition to this Question and Answer sheet?

Yes, if you feel there is important information that need to be added to this informational form, please mail/email/of drop off what you would like added to the sheet when possible.

What are the purposes of the FAQ?

The Frequently Asked Questions (FAQ) section is a part of your website where we address common concerns, questions or objections that residents /public may have. In order to answer some of the many questions that arise by seller, buyers or tenants, we decided to provide the above information so that it Relieved some of the burden on customer service by publicly answering common questions.

These questions and answers also the Association commitment to openness and availability of answers that frequently arise.

What is STCA Response to COVID-19?

On March 11, 2020, the World Health Organization declared the outbreak of COVID-19 (the medical condition caused by the novel coronavirus SARS-CoV-2), a global pandemic. HOAs and condominium associations have an essential role to play in slowing the spread of COVID-19. By applying the Center for Disease Control and Prevention (“CDC”) recommendations in the planned community setting, the HOA board members, owners, residents, visitors, and employees were restricted in meeting prevent illness in their communities and keep their loved ones, friends, and neighbors healthy and safe.

The year 2020 was difficult for everyone — STCA included. Just as many businesses have been affected by COVID-19, STCA associations, has been impacted by initial shelter in place orders that limited the ability to meet. While meetings were canceled or postponed in response to local mandates, the HOA balanced the needs of the association and has been able to ensure services continue as required.

How has COVID-19 affected maintenance at Stones throw?

The Board has found it increasingly difficult to get contractors to come to the Association to perform work. In some cases, minor repairs take weeks to be completed once authorized. Please be patient during these difficult times.

In addition, there is a massive labor shortage in Huntsville (2020) due to all the construction that the City us undergoing.

When were these Q & A updated?

The questions and answers above were updated on May 30^th 2023. The previous updates were in July 2020,  Nov 21, 2021. Special thanks to those that assisted in proving the questions and answer.

Legal Disclaimer

• • The information provided in this article does not, and is not intended to, constitute legal advice; instead, all information, content, and materials in this article are for general informational purposes only.  Information in this article may not constitute the most up-to-date legal or other information.  

• • Readers of this article should contact their attorney to obtain advice concerning any legal matters. No reader, user, or browser of this site should act or refrain from acting on the basis of information on this site without first seeking accurate information.  Use of, and access to, this website or any of the links or resources within the site do not create an attorney-client relationship between the reader, user, browser, and website authors, contributors, contributing law firms, or committee members their respective employers.

• • Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and/or names or their products and are the property of their respective owners. 

• • Failure by the Association to enforce any provision of the governing documents shall in no event be deemed a waiver of the right to do so thereafter.

2016 Copyright Stone’s Throw Condominium Association, Inc (STCA)

Provided initially in 2016

Previous Update Dec 2021

Updated May  2023